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Constitution



CONSTITUTION

OF

RUGBY SPORT FOR THE DISABLED ASSOCIATION

Dated 27 March 2010

1. NAME

The name of the Association shall be “Rugby Sport for the Disabled Association” (hereinafter called “the Association”).

2. OBJECTS

The objects of the Association shall be to foster and promote for the public benefit and in the interests of social welfare the participation of disabled and handicapped persons being inhabitants of Rugby and its environs (hereinafter called “the area of benefit”) in sporting activities of all kinds both competitively and socially and ancillary to the foregoing objects but not otherwise:

(a) To act as a co-ordinating body for the individuals and organisations in the furtherance of activities which promote the objects of the Association in the area of benefit and to provide the means of liaison between such individuals and organisations and the appropriate committee or committees of the Local Authority.

(b) To organise and present or assist in the organisation and presentation of sporting competitions, galas, public exhibitions and other events for the promotion of the said objects.

(c) To establish or further the work of charitable institutions to be formed or already existing for the promotion of said objects.

(d) To do all such other things as are necessary to the attainment of the foregoing objects.

3. MEMBERSHIP

The membership of the Association shall consist of:

(a) Any disabled or handicapped person living or formerly living in the area of benefit who shall apply to the Committee of the Association to be a member and shall satisfy such other terms of membership as the Committee shall from time to time decide; such members shall be called “Full Members”.

(b) Any other person living or formerly living in the area of benefit having a professional or other interest in promoting the aims of the Association who shall apply to the Committee of the Association to be a member and shall satisfy such other terms of membership as the Committee shall from time to time decide; such members shall be called “Associate Members”.

(c) Any voluntary body or charitable institution which shall be in sympathy with the aims of the Association which shall apply to the Committee of the Association to be a member and shall satisfy such other terms of membership as the Committee shall from time to time decide; such members shall be called “Group Members”. The Association membership year shall run from January 1st to December 31st.

(d) Any other person who by reason of service to the Association or otherwise shall be elected in a Life Member by the Association at the Annual General Meeting.

4. OFFICERS

(a) The following Honorary Officers shall be elected at the Annual General Meeting:

(i) The Chairman

(ii) Such other officers including a Secretary and Treasurer as the Association may from time to time decide.

(b) The Honorary Officers shall be the ex officio members of the Committee and all Sub-Committees of the Association.

(c) The Chairman and the other Honorary Officers shall retire each year but shall be eligible for re-election.

5. Meetings Of The Association

(a) The Annual General Meeting shall be held in each year at such time (not being more than fifteen months after the holding of the preceding Annual General Meeting) and place as the Association shall determine and shall be held as near as possible to the 1st day of March each year. At least 21 clear days notice in writing shall be given by the Secretary to the members.

(b) At the Annual General Meeting the business shall include the election of a Chairman and other Honorary Officers, the election of the Committee, the appointment of an independent examiner in accordance with charity law and the consideration of an annual report of the work done by and under the auspices of the Association and the independently examined accounts and the consideration of the levy of membership fees. Any item for discussion at the AGM must be sent to the Secretary in writing at least 14 days before the meeting. The Chairman of the meeting may accept any emergency items handed to him before the start of the meeting.

(c) A special meeting of the Association shall be called at 14 clear days notice in writing upon receipt by the Secretary of the written demand of 25% of the membership or by the Chairman or by a majority decision of the Committee.

(d) Other meetings of the Association shall be held at such time as may be determined by the Association.

(e) The proceedings of the Association shall not be invalidated by any failure to appoint or any defect in the appointment election or qualification of any member nor by reason of the non-receipt by any member of any notice of any meeting.

6. Committee

(a) There shall be a Committee (hereinbefore and after called “the Committee”) whose duty it shall be to carry out the general policy of the Association and subject to any conditions imposed from time to time by the Association to provide for the administration management and control of the affairs and property of the Association.

(b) The members of the Committee shall be elected at the Annual General Meeting and shall hold office until the end of the next Annual General Meeting but shall be eligible for re-election.

(c) The Committee shall consist in addition to the Honorary Officers of six members.

(d)
(i) Casual vacancies may be filled by the committee by co-option until the next Annual General Meeting.
(ii) The Committee shall be entitled to declare a member’s office vacant where a member has failed to attend three consecutive meetings of the Committee and has failed to provide reasons for this absence satisfactory to the Committee.

(e) The Chairman of the Association shall be the Chairman of the Committee and the Committee may elect a Vice-Chairman from among its members.

(f) In addition to the elected and ex officio members the Committee may co-opt members of the Association who have the same rights privileges and responsibilities as an elected member. The office of a co-opted member shall terminate at the subsequent Annual General Meeting.

(g) The Committee may delegate any of its powers to Sub-Committees and such Sub-Committees may be given power to co-opt providing that no Sub-Committee may be given power to co-opt more than one quarter of its total membership.

(h) Committee members must declare any possible conflicts of interest at the start of the meeting or at the point in the meeting at which it becomes apparent to them and the declaration shall be minuted.

(i) Any committee members who have declared a conflict of interest may present a case to the committee but must then absent themselves while the matter is discussed or voted on and their declarations and subsequent absences shall be minuted.

7. Quorum.

The Quorum at a meeting of the Association shall be one quarter of the members entitled to vote and at a meeting of the Committee shall be a majority of the Committee or as such other number as the Association may from time to time decide.

8. Finance

(a) The Association shall have power to raise money by means of membership subscription, affiliation fees, subscriptions from individuals, donations or legacies, grants in aid from statutory authorities, loans and other sources.

(b) The income and property of the Association whencesoever derived shall be applied solely towards the promotion of the purposes of the Association as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise howsoever by way of profit to any member of the Association. Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any officer or servant of the Association not being a member of the Committee or the repayment of reasonable out-of-pocket expenses properly incurred or payments made under clauses 8(c) and 8(d) of this constitution.

(c) Payments may be made to members towards the costs for members or helpers of sporting events or activities.

(d) Merchandise produced by or on behalf of or paid for by the Association may be made available to members at subsidised prices.
 
(e) Any benefits under clauses 8(c) and 8(d) shall be available to members including committee members provided that they are granted without favour and that any committee member with a direct interest shall declare it and act in accordance with clauses 6(h) and 6(i) of this constitution at any meetings in which the matter is discussed

(f) The Association may appoint a Custodian Trustee or a Trust Corporation of not less than three persons to hold any property held by or in trust for the Association or may with the agreement of the official custodian for charities transfer to him personal property (within the meaning of Section 16(2) of the Charities Act 1960) so held and make application for an order vesting in him any property so held.

(g) The Association shall open and maintain an account in the name at such one or more of the major clearing Banks and/or Building Societies in England as the Committee shall from time to time decide. All Association cheques must be signed by two of the three officers of the Association. Under no circumstances shall this account be permitted to be overdrawn.

9. The President

(a) The Association will have a President to be appointed by the first meeting of the duly elected Committee following an Annual General Meeting. The Association may elect as Vice President any person in recognition of services rendered to the Association.

(b) The President shall serve for a period of two years after which he shall be eligible for re-election.

(c) At the end of final period of office he shall be invited to become a Vice-President of the Association but shall be eligible to be re-elected at a later date.

(d) The President shall serve for a period of two years and at the end of his period of office he shall be invited to become a Vice-President of the Association.

(e) The President shall be invited to take the chair at the Annual General Meeting.

10. Affiliation

The Association may be affiliated to such other bodies whether having similar charitable objects or not as the Committee shall from time to time decide provided that such affiliation shall be in furtherance of the objects of and beneficial to the Association.
 

11. Dissolution

The Association may at any time be dissolved by a resolution passed by two thirds majority of those present and voting at a meeting of the Association of which at least twenty one clear days notice in writing shall have been sent to all members of the Association such notice to include the terms of the resolutions proposed. Such resolutions may give instructions for the disposal of any assets held by or in the name of the Association provided that if any property remains after the satisfaction of all debts and liabilities such property shall not be paid to or distributed among the members of the Association but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the objects of the Association as the Association may with the approval of the Charity Commissioners or other authority having charitable jurisdiction determine.

12. Voting

(a) Only those persons who are full members, associate members or life members at the date of the Annual General Meeting and have been so for at least 21 days prior to that date shall be entitled to vote at the Annual General Meeting. In the case of special meetings only those persons who are members as aforesaid at the date of notice of the calling of the meeting shall be entitled to vote at the special meeting.
(b) Full members, associate members and life members shall have one vote each at the Annual General Meeting and special meetings. Proxy or bulk voting shall not be permitted nor shall any group member have the right to vote. In the case of the Annual General Meeting and of meetings of the Committee the Chairman for the time being shall have a casting vote in addition to his vote as a member.

13. Alterations To The Constitution

Alterations to the constitution shall receive the assent of not less than two thirds of the members of the Association present and voting. A resolution for the alteration of the Constitution shall be received by the Secretary of the Association at least twenty eight days clear before the meeting at which the resolution is to be brought forward. At least fourteen clear days notice in writing of such a meeting shall be given by the Secretary to the members and shall include notice of the alterations proposed. Provided however that no alteration to Clause 2, Clause 11 or this Clause shall be made without the prior approval of the Court or the Charity Commissioners or other authority having charitable jurisdiction.

14. Interpretation

The Interpretation Act 1978 shall apply to the interpretation of this Constitution as it applies to the interpretation of an Act of Parliament.
This Constitution was accepted by the membership at a correctly constituted Annual General Meeting of the Association held on 27 March 2010.

Secretary

Maggie Holman

Chairman


Clem Griffiths

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